LearnHSCNI Learning Management System (LMS) is used by all HSC employers:
The above list will be collectively referred to as ‘the HSC’ in this document. LMS is provided by Civica and is a cloud hosted system. Amazon Web Services (AWS) are a key hosting partner for the Agylia LMS. There may be links within the LMS platform to other websites which are the responsibility of the relevant host organisation. You are therefore advised to read the privacy statements of each website you visit which collects personal information. This Privacy Notice provides a summary of how the information you submit on LMS is used. To ensure that we process your personal information fairly and lawfully we are required to inform you of:
The HSC recognises the importance of protecting personal and confidential information in all that we do, and takes care to meet its legal duties. Key legislation and guidance include, but are not necessarily limited to:
As a platform to host and manage learning across the HSC, this platform supports LMS users to:
LMS will retain a record of all learning/training and therefore each user will need a LMS learner account. Each account within the LMS has an associated user profile. Your user profile contains a range of personal information, including your:
We may also collect non-personally identifiable information about your visit to LMS through the use of cookies. This information helps us to better manage and develop the platform – please see the Cookies Statement for more information.
Your LMS user account will be created by your employing HSC organisation using information held in your HR profile.
For those users that do not work for an HSC organisation, your account will be created by the Business Services Organisation’s (BSO’s) HSC Leadership Centre using information provided by your employer.
As well as facilitating the actual training enrolment and completion process, your training completion details will be used to generate reports on compliance with Statutory and Mandatory training requirements.As well as facilitating the actual training enrolment and completion process, your training completion details will be used to generate reports on compliance with Statutory and Mandatory training requirements.
BSO holds the contract for the regional LMS solution (on behalf of all HSC Bodies) and the HSC Leadership Centre (HSCLC) will oversee the contract management of the system and will provide global administration system support including:
When you enrol or complete training provided by the BSO HSC Leadership Centre, BSO Clinical Education Centre (CEC) or the Northern Ireland Medical and Dental Training Agency, (NIMDTA) these regional HSC training providers will have access to your user profile. This is closely managed with only those who are required to see your information in the context of their duties having such access. Typically, this will include, but is not limited to the training team tutors and administrators with responsibility for delivering and administering the training.
You should be aware that LMS is provided by a Third-Party Supplier who has access to your information for purposes of testing for system accuracy purposes and fault resolution. No personal data leaves the UK for this purpose but is accessed as part of the overall system maintenance arrangements. This access is controlled through Service Level Agreements & contract arrangements.
There may be other occasions where we may be obliged to provide personal information to another statutory organisation e.g. such as the PSNI, Health Regulator, Investigatory Body, or via a Court Order. Any disclosure will be carried out in a secure manner and in accordance with Data Protection legislation.
Information processed for the above purposes is only retained for as long as necessary, in line with section L of the Department of Health (DoH) Good Management, Good Records (GMGR) as it relates to the area of recruitment.
For further information, please refer to the following DoH link:
https://www.health-ni.gov.uk/topics/good-management-good-records
The HSC is committed to taking all reasonable measures to ensure the security of all personal information it holds. The following arrangements are in place:
Individuals have certain rights under UK GDPR, namely:
We want to make sure that your personal information is accurate and up to date. If you think, any information is inaccurate, incorrect or if you have any other general queries then please refer to the list of HR contacts in your own organisation at the end of this document.
Detailed guidance on your rights is available from the Information Commissioner’s Office:
https://ico.org.uk/for-the-public/
UK GDPR gives you the right to access information that the HSC holds about you by submitting a Subject Access Request (SAR). You will need to provide your employer with the following:
The HSC aims to comply with requests for access to personal information as quickly as possible, and normally within a calendar month, however the UKGDPR allows up to 3 months for providing a response to complex requests.
We keep our Privacy Notice under regular review and we will place any updates on this document.
If you have any general questions about this Privacy Notice or the LMS please contact the relevant representative in your employing organisation:
If you have any concerns about how your personal data is processed as part of LMS, you can also ask to speak to your organisation’s Data Protection Officer (DPO). You also have the right to raise any concerns further with the ICO and further details are available at https://ico.org.uk/